Creating a room
How to set up a room for a sponsorship, pick the type, and configure your deliverables.
A room is one sponsorship at one event. It has a name, the event date, a set of deliverables grouped by category, and the organizer contacts who upload proof. Everything for one sponsorship lives in one room.
Sponsorship types
Picking a type pre-loads the deliverables that type usually includes — conference, webinar, whitepaper, podcast, newsletter, awards, or roundtable. You always edit the list afterwards; the type just saves you building it from scratch.
Deliverable categories
- Online / website — logo on the site, sponsors page, agenda listing.
- Mobile app — push notification, in-app PDF, app banner.
- Email — sponsor graphic in a blast, newsletter mention.
- On-site & sessions — booth, signage, branded items, a sponsored session.
- Published, audio, leads & analytics — whitepaper mentions, ad reads, lead lists, impressions.
Proof method
Each deliverable carries a proof method — screenshot, recording, photo, document, or auto-check — so the ledger knows what 'done' looks like and what's still open.
Event date
Set the event date so your organizer sees the deadline and your dashboard counts down. The proof window closes when the event ends — Draftpile nudges before it, not after.