You spend $11k–$35k on an event sponsorship, non-refundable, and today you get “one big email and a PowerPoint” as proof. Draftpile is the proof-of-fulfillment record for the events you sponsor — a deliverables ledger per event — so you can see what’s delivered, chase what’s missing, and export a clean pack to defend the spend.
Every deliverable you paid for, in one place, with its proof and its status. The screenshots, the photos, the deck — the same things your organizer sends today, but structured, browsable, and chaseable.
See it at a glance.A live scorecard — verified, received, disputed, missing — across every deliverable.
Verify or dispute.Open any deliverable, check the proof, and mark it verified — or flag it for a fix.
Organized by deliverable.Not “what do I need from each person?” — “did this happen, and where’s the proof?”
Northwind — Markets Expo 2026GOLD
event in 12 days · 9 deliverables
Verified 4 of 9+2 received · 1 disputed · 2 missing
Logo on event website
Website · auto-checked
✓verified
Push notification
Mobile app · screenshot
!needs update
In-app PDF
Mobile app · screenshot
◐received
Booth photo
On-site · photo
✓verified
Email advertisement #1
Email · screenshot
○missing
Delivery analytics
Analytics · report
○missing
+ 3 more deliverables
where the money fights happendigital proof
A photographer can’t prove a push notification fired.
Photos of a booth are a solved problem. The disputes are over the digital deliverables — the app push, the in-app PDF, the email ad, the analytics. They’re ephemeral, barely evidenced, and exactly where the money arguments blow up. That’s where a timestamped capture of the actual asset beats a photographer ten times over.
Visit Northwind Capital at booth 214 — live rates demo at 2pm.
captured 14 May, 09:02
✓verified
The asset itself — timestamped and tamper-evident — not a line in a slide deck.
! the “massive issue”
Last cycle, a whole dispute blew up over whether a sponsor’s push and in-app PDFs ran. This settles it.
why this existsthe stakes
The agreement is one-sided by design.
You pay up front, the organizer holds all the discretion, and the deliverables are gone the day the event ends — the banner comes down, the push can’t be un-sent, the evidence window closes for good. If a logo is wrong or a push never fires, you often find out too late to do anything about it.
Payment is non-refundable.The money’s gone the moment it’s invoiced.
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Recognition is “subject to availability.”The organizer can modify or re-assign it at its own discretion, at any time.
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No proofing.You can’t see how your brand appears before it’s printed and shipped.
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Liability disclaimed.If something’s missed, there’s no contractual recourse.
how a room worksfour steps
STEP 0.1
Create a room
Pick the sponsorship type — conference, webinar, whitepaper, podcast. The deliverables load by category. Name it, set the event date.
STEP 0.2
Your organizer uploads proof
One private link, no account. They drop screenshots, photos, and the deck against each deliverable — exactly what they email you today, but sorted.
STEP 0.3
See and chase the gaps
Every deliverable reads missing, received, disputed, or verified. Nudge the organizer for what’s still open in one click — before the event ends.
STEP 0.4
Export a proof pack
One clean, branded pack — every proof, timestamped, grouped by deliverable. The artifact you forward to your boss or compliance.
what your organizer seesone link, no account
The easy part is their part.
You paste one private link into your own email — Draftpile never contacts your organizer. They confirm the invited email, drop a file against each deliverable, and submit what they have. No account, no password, no login to forget. They can come back and add the rest later.
No account to create — one email-gated link, nothing to sign up forUpload what’s ready now — partial is fine — they finish over timeExactly what they email you today — screenshots, photos, the deck — just sorted
Your proof, Priyano account
Booth photo✓verified
↳ booth-214.jpg
Push notification◐received
↳ push-2pm.png
Email ad #1○missing
Choose a file to browse
2 of 3 providedSubmit what I have →
draftpile assiston pro
automatic web verification
Some proof checks itself.
For your online placements — the logo on the site, the sponsors page, the agenda listing — Draftpile Assist checks the live page for you, captures a timestamped screenshot, and re-checks on a schedule. If a placement goes down, you’ll know. It runs alongside the proof your organizer uploads — a second pair of eyes, never a replacement.
Assistre-checks daily
Logo on event website✓verified
verified · screenshot captured
Sponsors page listing✓verified
verified · checked 2h ago
Online agenda placement!needs update
was live, now returns 404
beyond the auditthe renewal
Walk into the renewal with receipts.
The proof pack isn’t only for finance when something goes wrong. It’s the artifact you bring to the renewal conversation and the quarterly review— every deliverable, delivered and timestamped — so you can defend this year’s spend, prove the ROI, and argue for next year’s budget with a record instead of a recap deck.
Defend the spend — one pack answers “did we get what we paid for?”Prove the ROI — the receipts your boss and the budget review wantWin the renewal — negotiate next year from evidence, not memory
the renewal one-pager
Deliverables verified9 of 9
Digital placements capturedpush · in-app PDF · email ad
Disputes settled before the event2
Spend documented$28,000
what draftpile is noton purpose
×an event platform
Cvent and the event tools serve the organizer. Draftpile serves you — the sponsor who has to justify the spend.
×a shared folder
Drive stores files. It can’t tell you what’s missing, what’s disputed, or what’s verified.
×a contract or legal tool
We don’t chase recourse. We give you the proof, so you rarely need to.
×a sponsorship CRM
We don’t manage the relationship. We make a single, non-refundable spend defensible.
We turn one big email and a PowerPoint into a record you can actually defend. see how we compare →
● founding cohort
Now onboarding a small group of founding sponsors.
We’re working hands-on with our first sponsor teams to prove their deliverables. Join early and your founding price is locked for life — and because we hold proof of a non-refundable spend, we lead with the controls that keep it safe:
EU data residencyEncrypted storageEmail-gated linksYour organizer never needs an accountYour proof stays yours